Eurekasoft
Systems and developer practices that keep promises
What We Do
At Eurekasoft, we help teams move faster without breaking things.
Most companies add more process when things slow down — we do the opposite. We strip systems down until every step creates measurable progress.
Our work blends engineering management, product strategy, and hands-on delivery. We build frameworks that make teams self-sufficient, products scalable, and outcomes predictable.
We've led distributed teams, shipped AI-driven products, and helped companies turn messy execution into momentum.
Bottom line: We make engineering teams efficient, focused, and impossible to ignore.
Why teams hire us
Ship reliably. Lower ops toil. Fewer surprises.
- Predictable delivery: Establish rhythms and processes that make shipping a non-event
- Reduced operational burden: Automate repetitive tasks and eliminate manual bottlenecks
- Proactive problem solving: Build systems that surface issues before they become incidents
- Remote-first excellence: Specialized processes for distributed teams that outperform co-located alternatives
Built for Remote Teams
Our processes are designed from the ground up for distributed teams. We don't just adapt in-person practices — we create systems that leverage the unique advantages of remote work: asynchronous decision-making, documentation-driven development, and global talent access.
- Async-first workflows: Reduce meeting overhead while maintaining alignment
- Transparent progress tracking: Real-time visibility into team velocity and blockers
- Documentation culture: Knowledge capture that scales across time zones
- Automated accountability: Systems that surface issues before they impact delivery
Client accomplishments
We've helped engineering teams at scale-ups and enterprises build reliable systems that keep promises.
Engineering Leadership
- Led 20-engineer remote teams at Outlier.org with clear accountability frameworks
- Managed multiple distributed engineering teams at Inkwell across time zones
- Onboarded and coached developers at AdNet, improving team consistency
- Built resilient remote engineering cultures grounded in transparency and excellence
Revenue & Business Impact
- Generated $1.42M revenue through optimized lead funnels at AdNet
- Delivered AI-driven infrastructure planning software at Inkwell for Fortune-100 clients
- Built accredited educational software at Outlier.org trusted by institutions worldwide
- Created custom analytics platforms providing real-time cost-to-revenue visibility
Compliance & Security
- Ensured FERPA compliance and data protection standards for Outlier.org's accredited platform
- Built enterprise-grade security systems meeting Fortune-100 client requirements at Inkwell
- Implemented rigorous data security standards for educational software delivery
- Established compliance-by-default practices preventing expensive rewrites
Process & Systems
- Introduced structured reporting and milestone tracking eliminating wasted meetings
- Established async communication habits and transparent progress tracking
- Built automated accountability systems for distributed sprint management
- Created cross-functional alignment between engineering, product, and operations teams
Outlier.org
When Outlier.org set out to deliver world-class, accredited online education, they faced the dual challenge of building enterprise-grade software at startup speed while ensuring strict compliance with academic and data security standards. With a rapidly growing engineering team and ambitious product roadmap, the stakes were high: deadlines couldn't slip, and quality couldn't be compromised.
The Challenge
Outlier.org needed more than engineers. They needed leadership: someone who could manage a remote 20-person engineering team, align technical execution with accreditation and FERPA compliance, and ensure the platform scaled without sacrificing quality or trust.
The Outcome
In just over two years, Eurekasoft helped Outlier.org:
- Deliver accredited educational software trusted by institutions and learners worldwide
- Successfully manage and scale a 20-person engineering team to consistently hit delivery milestones
- Build a resilient remote engineering culture grounded in accountability, transparency, and excellence
Our Approach
At Eurekasoft, we don't just keep projects moving — we bring structure and clarity to high-pressure engineering environments:
- Engineering Leadership – Directed a remote 20-engineer team, balancing multiple large projects while ensuring deliverables were both timely and high-quality
- Compliance & Security – Led software initiatives that upheld FERPA compliance and rigorous data protection standards, critical for accredited educational programs
- Cross-Functional Alignment – Partnered with product, academic, and business stakeholders to translate complex educational requirements into actionable technical roadmaps
- Process Optimization – Introduced structured reporting, transparent milestone tracking, and proactive issue resolution—keeping leadership informed without slowing execution
- Team Growth & Support – Provided mentorship and coaching, ensuring engineers were not just delivering, but developing into stronger contributors and future leaders
What People Are Saying
"At the board meeting I went over the progress on the engineering side. We closed hundreds of bugs and tickets — literally hundreds. They were blown away."
— Aaron Rasmussen, Founder and CEO of Outlier.org
Inkwell
When Inkwell (Aiinkwell) set out to build an AI platform that could revolutionize infrastructure planning, they faced the same challenges many fast-moving startups encounter: ambitious goals, distributed teams, and the constant pressure to deliver enterprise-grade results for high-profile clients.
The Challenge
Inkwell needed more than developers. They needed leadership: someone who could bring structure to remote engineering teams, align technical execution with business priorities, and ensure their cutting-edge platform scaled to meet Fortune-100 client demands.
The Outcome
Eurekasoft helped Inkwell:
- Deliver AI-driven infrastructure planning software that identified ideal build locations and dramatically accelerated development timelines
- Stabilize and scale engineering operations to meet enterprise client expectations
- Create a more resilient, self-sustaining organization with improved leadership capacity
Our Approach
At Eurekasoft, we don't just "manage projects." We embed ourselves into the heart of the operation:
- Engineering Leadership – We managed multiple remote engineering teams, onboarding and coaching developers, while ensuring underperforming resources were realigned or replaced
- Product Strategy – We partnered with stakeholders to turn ambitious product ideas into actionable technical roadmaps, keeping complex AI features and integrations moving toward release
- Process Optimization – We introduced structured reporting, async communication habits, and transparent milestone tracking—eliminating wasted meetings and creating a culture of accountability
- Mentorship & Growth – We didn't just lead projects, we grew leaders. Eurekasoft provided mentorship and career guidance to rising managers inside Inkwell, building long-term organizational resilience
AdNet
AdNet needed more than campaigns. They needed structure. Funnels weren't tracked well, revenue visibility was limited, and developer management was inconsistent.
The Challenge
AdNet wanted predictable growth, real-time cost vs. revenue tracking, and stronger engineering leadership.
The Outcome
- $1.42M revenue generated through optimized funnels
- Clear visibility into cost vs. revenue
- Smoother developer onboarding and accountability
Our Approach
- Engineering Leadership – Onboarded and managed developers, set up check-ins, and kept projects moving
- Revenue Systems – Built and maintained funnels that drove $1.42M in revenue
- Custom Analytics – Delivered dashboards and reporting tools to track cost-to-revenue in real time
- Cross-Team Support – Worked with finance and operations so technical execution matched business priorities
Trusted by
Eurekasoft Core Principles
We don't just manage projects—we build systems that enable consistent, high-quality execution over time.
Playbooks
Remote coordination · Anchoring decisions · Inversion checks · Idempotent deploys.
Remote Team Coordination
- Establish core overlap hours for synchronous work (minimum 4 hours)
- Create async handoff protocols with clear status updates
- Document all decisions with context and reasoning
- Set up automated progress tracking and visibility dashboards
- Define escalation paths for blocked work across time zones
- Schedule regular async check-ins with structured formats
- Maintain shared context through comprehensive documentation
- Use time-boxed synchronous sessions for complex problem-solving
Anchoring for Remote Decisions
- State the decision to be made and its context
- List all stakeholders who need to provide input
- Set a clear deadline for input and final decision
- Document assumptions and constraints explicitly
- Follow up with a decision record and next steps
Inversion Pre-Mortem
- Assume the project has failed spectacularly
- What would the headline be? What went wrong?
- What early warning signs would we have missed?
- Which assumptions turned out to be false?
- What external factors derailed us?
- How could we have prevented each failure mode?
- What monitoring/alerts would catch these issues early?
Idempotent Deploys
- Can this deployment be run multiple times safely?
- Are database migrations reversible and non-destructive?
- Do configuration changes handle existing state correctly?
- Is the rollback procedure tested and documented?
- Are all external dependencies properly health-checked?
- Can the deployment be paused and resumed safely?
- Is there a clear success/failure criteria?
- Are all stakeholders notified of deployment status?